Receive/Send emails in Gmail from external email accounts

If you have multiple email accounts (hotmail, icloud, etc.), you can receive all your emails in one spot, in your Gmail inbox. This document is a step-by-step guide to configure your Gmail as a webmail client.

From a computer

Receive emails from an external email account

1. Sign in to the Gmail account you want to import to.
2. In the top right, click Settings Settings.
3. Click the Accounts and Import or Accounts tab.
4. In the “Check mail from other accounts” section, click Add a mail account.
5. Type the email address of the other account, then click Next Step. (for example: test@frenchiesbistroandbrewery.com.au)
6. Select “Import emails from my other account (POP3)” then click Next.
7. Enter username which is often the email address (for example: test@frenchiesbistroandbrewery.com.au)
8. Type your password.
9. Enter the POP Server (for example: mail.frenchiesbistroandbrewery.com.au) and port “995“.
10. Check the boxes next to the options below:
    • “Always use a secure connection (SSL) when retrieving mail”
    • “Label incoming messages”
    • Leave the other boxes unchecked.
11. Click Add Account.
12. Select “Yes, I want to be able to send email as {email address}” and hit Next and follow the instructions below from Item #6.

Send emails with an external account

1. Sign in to the Gmail account you want to configure.
2. In the top right, click Settings Settings.
3. Click the Accounts and Import or Accounts tab.
4. In the “Send mail as” section, click Add another email address.
5. Enter the email address (for example: test@frenchiesbistroandbrewery.com.au)
6. Click on Next Step >>
7. Set SMTP Server. (for example: mail.frenchiesbistroandbrewery.com.au) and port “465“
8. Enter username which is often the email address (for example: test@frenchiesbistroandbrewery.com.au)
9. Type your password.
10. Click on Next.
11. Then a confirmation code is sent your email address (for example: test@frenchiesbistroandbrewery.com.au). Copy this code.
12. Paste the code in the field “Enter and verify the confirmation code” and hit Verify.

Send emails with a default email address

1. Sign in to the Gmail account you want to configure.
2. In the top right, click Settings Settings.
3. Click the Accounts and Import or Accounts tab.
4. In the “Send mail as” section, click Make default aligned with your new primary email address.

Compose a new email and send it with another account

1. Sign in to the Gmail account you want to use.
2. Click Compose.
3. In the section “From” of the email, you can choose the sender.

If you have any question, please leave a comment and I will reply as soon as possible.